Profitability Tool Pack

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We create a system to easily track your financials as part of your day-to-day business functions, and educate and empower you to utilize your financial reports to increase your profits and grow your business.

We help you increase your profits and grow your business using the our Profitability Tool Pack.

Bookkeeping

The dictionary defines bookkeeping as, the activity or occupation of keeping records of the financial affairs of a business.

We know it is much more than that, it is the life blood of your organization. In our years of working as an accountant and bookkeeper we have found that there are 2 main reasons that people seek out our help, both are externally motivated.

  1. Taxes – starting around November continuing through early March of any given year we tend to see an uptick in clients coming to us, usually with a shoebox or grocery bag full of receipts, saying I need to get my books done so I can get my taxes filed.
  2. Loan – though less common than the Tax reason the second most popular reason for seeking a bookkeeper is because they are trying to get a loan, whether it is a business loan, personal loan, or a home loan it doesn’t matter, the lender is asking for Financial Statements and the client doesn’t have them, so they come to us.

We want to change this, because there is a third and more important reason for a business owner to have good bookkeeping and that is to be aware of the financial status or health of the business.

According to the SBA:  50% of all businesses fail in the first 5 years and of that 50%, 82% are due to cash flow issues. The main reason small businesses fail is money issues. And while I don’t have statistics to prove that this is because of a lack of Bookkeeping, statistics do tell us that for 95% of business owners accounting or bookkeeping is their most dreaded task. As such they tend to avoid it and put it off until they are forced to deal with it. Many say that it is like a black cloud hanging over their heads, something they know they should be dealing with but they just don’t know how.  This is where we come in, we help create systems that make your bookkeeping part of your day to day business, not an extra step. We provide education and coaching that help you understand your financials so whether you are dealing with us, a tax preparer, a lender or any other financial professional; you will feel confident and in charge of your books. 

Coaching

Ever since she read her first Dave Ramsey book, Lydia has wanted to help people manage their money. And while her views on Dave Ramsey’s philosophies have changed a bit, her desire to use her knowledge to help others has not diminished. When she started her business in 2016, she was introduced to Profit First, and started implementing it from day one, using that strategy she ended her first year will over $20,000 in profit. Naturally that profit was used to pay herself a salary through out the year, but after hearing constantly that most new business owners don’t make a profit or pay themselves for at least 5 years, she was thoroughly convinced with the success of the program. For the next 2 years she worked hard to build her practice and to gain the credentials needed to become a certified Profit First Professional. And after watching many of her clients struggle with their financials and feel like while she had the tools to help them she didn’t have their permission to talk offer that sort of advice.  She revamped her services to include a coaching piece that allows her to teach and train her clients how to read and understand their financial reports and set them up with the tools they need to be successful. Now, every client has at least one educational touchpoint with her each month.  She reviews the financials and then provides a virtual meeting with the client, over Zoom, to go over any questions either she or the client might have about the books. Additionally, clients who sign up for the coaching package receive several intensive One-on-One sessions utilizing the Profit First Program to review their financials and set goals and work through the progress of the Profit First Program. 

QuickBooks

Our practice caters solely to clients using QuickBooks, while we understand there are other options for software out there, some are even cheaper, we feel that QuickBooks is the #1 accounting software in the world for a reason. And they have the longevity to assure us that they will take care of our customers and be here for the long haul.

The way QBO functions, for most business owners, it reduces time spent creating estimates, invoices and collecting payment. It also simplifies the process of collecting expense data and makes it easy for client to capture receipt images and associate them directly with the expense.

If you use a spreadsheet typically you have to also create, at minimum, an invoice separately and figure out a payment method, particularly if you are working with clients online. And then at some point you have to manually enter all that information into the spreadsheet.

With QuickBooks you can enter your products and services and create estimates very quickly and efficiently. Once the client approves the estimate, with the touch of a button you can turn that estimate into an invoice (QBO allows you to even Bill a portion of the estimate, you can bill by line, by percentage etc. and the best thing it remembers how much has been billed and how much is left!) that you can then email to the client with a link for them to pay via credit card or ACH. When the payment processes it is automatically applied to the open invoice and a deposit is created in your bank register. Oh, and since you are sending the invoice directly from the system, it tells you when it was sent and when the client viewed it (no more “I never got the invoice”). This is just one example.

On the expense side we can connect QBO to your bank feed and pull all your transactions into QuickBooks, rules and automation make it simple to apply them to your expenses. We can also take pictures of your receipt and have it read the receipt for you and then connect to the expense.

All of this is feeding directly into your reports so at any time throughout the month you can pull up a report and see where your numbers are.

Essentially it reduces redundancy and creates an easy simplified process for the client to manage everything all in one place. Did I mention we also have a mileage tracker built in?!

Based on all the facts QuickBooks has the most features and the best support system and we want only the best for our clients.


This gal is awesome at what she does! She takes care of all those accounting tasks that most of us do not like to tackle. Lydia is very knowledgeable and trustworthy in her work and ready to go the extra mile to make sure your job is done accurately and to your satisfaction.

Shirley Shelton


Payroll Services

Payroll Support

Doing your own payroll…

This covers the occasional Payroll Tax Payments and Payroll Tax returns, Journal Entries for Payroll (if needed), Support with letters and returns both on the state and federal level. Includes the cost of the Payroll Software, if you purchase your software through us. QBO or SurePay Software are the 2 options we provide. This is a required add on for any clients who are doing their own Payroll.

Cost $75 + $4 per employee/monthly

Full-Service Payroll

We do it all…

Includes: Payroll processing, Online portal for you and your staff, Direct deposit, Payroll Taxes paid and Returns filed, NO Late Fees Guaranteed! Includes W2 and 1099 processing at Year-End.

Cost $150 + $3 per employee/monthly

HRA

Protect your Employees

Tax savings for you and your employees. Set up a Healthcare Reimbursement Account and Reimburse your employees for their medical expenses instead of Insurance.

Contact us today!

IRA/401K

Save for the Future!

Helping you and your staff save for the future. We work with local agents to help you save for retirement with as little as $25 down and $25 a month.

Contact us today to sign up!

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